51³Ô¹ÏÍø

International travel registration is required for all UM faculty, staff, and students who are traveling outside the United States for university-sponsored, university-funded, or university-related activities. This requirement applies regardless of the traveler's academic department, funding source, or purpose of travel. 

For additional information, refer to the 51³Ô¹ÏÍø International Travel Policy. 

Exemption for Indigenous Border Travelers

Native American faculty and staff who maintain reserve lands or recognized tribal connections on both sides of the U.S.-Canada border and are covered under Jay's Treaty are exempt from the International Travel Registry requirement when traveling to Canada. 

Student Travel Requirements

All students participating in UM-sponsored international travel—including undergraduate, graduate, research, academic, service-learning, conference, internship, or other university-related activities—must complete a , regardless of destination or current or travel advisory levels. 

Travel to destinations designated as high risk requires review and approval by UM's International Travel Review Committee and the Provost's Office. Both the Risk Management Plan and High-Risk Travel Petition must be approved prior to departure. 

Study Abroad Participants

Students participating in a UM-approved study abroad program do not need to complete a separate Travel Registry submission. The study abroad application process automatically transfers program itinerary information into the travel management system.

Travel should be registered at least 30 days before departure whenever possible. Early registration allows sufficient time for:

• Enrollment in required international travel insurance coverage
• Review of travel plans and risk management documentation
• Processing of high-risk travel requests
• Emergency preparedness planning

Last-Minute Travel

51³Ô¹ÏÍø recognizes that some travel opportunities arise unexpectedly. In situations involving unforeseeable or uncontrollable circumstances—such as time-sensitive research obligations, grant-funded fieldwork, or urgent academic responsibilities—travelers should register their trip as soon as possible after travel becomes known.

High-Risk Destinations

Travel to countries or regions subject to significant U.S. Department of State or must be registered at least 30 days before departure. This timeline allows the International Travel Review Committee adequate time to evaluate the proposed travel and make recommendations or approval decisions. 

Updating an Existing Registration

Travelers may modify or update their itinerary, contact information, or other registration details at any time by logging into their existing Terra Dotta travel registration account.

Keeping travel information current is critical to ensuring UM can provide timely assistance and communication if conditions change during travel.

Sponsored Projects and Federal Funding Requirements

International travel funded through sponsored projects—including grants, contracts, cooperative agreements, or other federally funded programs—must comply with applicable federal travel regulations.

Airline tickets purchased with sponsored project funds must comply with the and applicable . Travelers and departments must use eligible U.S. air carriers when required or maintain documentation explaining any exceptions to the regulation.

Travelers should consult their department's grant administrator or sponsored programs office for additional guidance before making travel arrangements.

Emergency Communication

The International Travel Registry enables UM to communicate with travelers during emergencies, including:

• Natural disasters
• Political unrest or civil disturbances
• Public health emergencies
• Security incidents
• Transportation disruptions
• Other urgent situations affecting traveler safety

The registry serves as the University's official system for distributing health, safety, security, and emergency notifications to travelers abroad.

Enhanced Traveler Support

Registration helps ensure travelers have access to:

• International travel insurance coverage
• Medical assistance resources
• Emergency evacuation services
• University support during crises
• Rapid communication with campus officials when needed

As part of the registration process, travelers must upload a copy of the biographical page of their passport.

For best results:

• Upload a scanned copy rather than a photograph.
• Do not submit cellphone photos of passport pages.
• If a traditional scanner is unavailable, use a mobile scanning application that creates clear, high-resolution PDF or image files.

Providing a legible passport scan helps facilitate emergency assistance and travel support services when needed.